Chapter 7: Managing Change Risks

Assessing and Managing Risks

1. Add Risks to Your Initiative
• Navigate to the Single Initiative Dashboard > Risks > Add.
• Populate the risk details:
• Type: Select a category (e.g., operational, psychosocial).
• Description: Define the risk and its potential impact.
• Impact Level: Assign Low, Medium, or High to prioritize.
• Assign a Risk Owner for accountability.
• Mark the risk as open or closed to track its status.

2. Analyze and Quantify Risks
• Assign probabilities and consequences to better understand the severity of each risk.
• Use this information to prioritize mitigation efforts.

Creating a Risk Mitigation Plan

1. Develop Supporting Activities
• Add activities designed to reduce the risk’s impact (e.g., communication campaigns, training sessions).
• Specify activity details, including type, delivery time, and target audience.

2. Align Activities with Risks
• Link each activity directly to the identified risks for better traceability and alignment.
• Include pulse checks to monitor stakeholder progress and response.

3. Assign Impact Owners
• Delegate responsibility to ensure activities are implemented effectively and risks are mitigated.

Visualizing Activities

• Activities in Kanban View:Activities linked to risks can be viewed in a Kanban-style layout, helping you track progress and align efforts with popular change management frameworks.

Generating Risk Reports

• Risk Heatmaps:
• Visualize risks across the initiative with heatmaps to highlight areas requiring immediate attention.
• Use heatmaps to communicate mitigation strategies and progress effectively.

Why Managing Risks Matters

• Proactive Planning: Identifying risks early allows for mitigation before they escalate.

• Streamlined Alignment: Linking risks to activities ensures that all actions are targeted and purposeful.

• Effective Communication: Heatmaps and detailed reports make it easy to share insights with stakeholders and leadership.

Next Steps